It’s great that you can access your accounting software or payroll through your smartphone or tablet, but there’s also a risk attached to this. If you save your passwords on the device, anyone who steals your device or finds it if you lose it will be able to access your information.
Thus, be sure to lock your device behind a PIN code or password when not in use. Also, most mobile devices today allow you to track their location or remotely wipe data. It’s a good idea to enable this functionality just in case the device goes missing.
Steven Cohen – MD Sage One Accounting – AAMEA
Keep software up to date with security patches
When it comes to desktops and notebooks, be sure to keep your operating systems and browsers up to date with the latest security patches. These close off known vulnerabilities in the software, making your computer more secure.
Apply two-step verification
Where your cloud provider allows it, enable two-factor authentication. For example, you could set your account up to ask for a code sent to you by SMS when you log in or use a fingerprint in addition to a password. Thus, even if someone steals or guesses your password, they won’t be able to access your sensitive data.
Be careful about where you log into cloud services
If you sometimes log into your cloud applications using public, borrowed or shared computers, make sure that you opt to not save your password and ensure you log out of your account after you are done. Also, if you’re working with particularly sensitive data, be aware that public wireless networks are usually not secure.
Keep your passwords secret
Look after your passwords. Don’t keep them in an easily accessible file on your computer or scribble them on sticky notes that you paste on your screen where everyone can see them.
Check the security certificate
Get in the habit of checking that any cloud sites you use have a security certificate in place. The certificate should be valid for the vendor providing the cloud service, should not be expired, and must be issued by a reputable certificate company.
On Sage One Accounting or Sage One Payroll, data is encrypted and utilises a Verisign security certificate. This certificate is fully authenticated and verified, encrypting your data with up to 256-bit encryption (browser dependent).
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